SERVICES OVERVIEW - SCANNING
Every business is legally required to keep certain documents, such as end-of-life project files, HR records or contracts, for a number of years.
While some of these documents are accessed regularly, others sit untouched in deep storage. Retrieving files from physical archives can be a costly and lengthy process.
In today’s working world, we understand that access to information needs to be on-demand. To meet this need, Hobs Integrated Services offer solutions for digital storage, allowing clients to digitise their archived documents.
We have a long-developed solution for digitising all manner of documents on a wide range of projects. From deep archiving to urgent requirements, our team can work with you to ensure the information you need is at your fingertips.
Once we have scanned the information, it is tagged, hyperlinked and indexed. We work with you to develop naming conventions that are inline with your processes, with all documents stored either in our secure portal or supplied back to you on an external hard disk.
Our team understand that data integrity is paramount. Our processes adhere to rigorous standards, ensuring all digital records are legally admissible in a Court of Law. We maintain a clear chain of custody throughout the process, and provide all records alongside the scanned documents.
The return on investment for document scanning is huge. Rather than incurring costs for long-term physical storage, retrieval and couriers, you pay a one-time investment for scanning followed by a small storage fee for the portal.
Time efficiency also plays a key part. Instead of looking through boxes of information to find that one document you need, you have access to a powerful search engine that retrieves documents by wildcard, part of a title or the document number.
In addition to remote access to your information whenever you need it, our solution also supports disaster recovery. Documents are mirrored using standard backup protocols. You’ll also benefit from a full audit trail that tracks who accessed each file and when. By going digital, you also free up valuable physical space in your office!
If you want to know more about our scanning solutions and how we can help make your documents cheaper, easier to access and more secure, why not get in touch with us.
